AIPAC is a registered domestic lobby whose principal mission is to work with Congress on legislation that strengthens the relationship between the United States and Israel.
Title
Administrative Assistant for the Chief Financial Officer
Office
National Headquarters
Roles and Responsibilities
- Prepare Director's correspondence and other documents as requested.
- Answer phones and respond to inquiry calls and e-mails in a timely manner
- Arrange meetings, conferences, teleconferences and travel
- Coordinate projects
- Make copies of documents for meetings with department heads and the AIPAC Board
- Order and maintain supplies
- Create and maintain office filing system both outside and inside CFO office
- Organize the CFO’s desk at the end of each day
- Manage the CFO’s calendar/schedule and ensure calendar is reviewed each morning
- Assist with preparation of Power Point as needed
- Other duties as assigned
- Assist Compliance Officer as needed which may include but not be limited to:
- Administer the periodic time study
- Ability to organize and manage a calendar of filings
- Work independently and within a team on special and ongoing projects
- Other duties as assigned
- Assist Senior Finance Staff as needed which may include but not be limited to:
- Create and manage limited spreadsheets of information
- Assist with preparation of Board information as directed
- Assist with research of transactions
Qualifications
- A.A. degree or three years related secretarial experience and/or training; or equivalent combination of education and experience
- Ability to exercise judgment and discretion in maintaining confidential and sensitive information
- Strong written and oral communication skills
- Highly organized and detail oriented; carefully proofs own work
- Excellent time management skills; ability to handle and prioritize multiple projects simultaneously
- Excellent communication, interpersonal, and teamwork skills
- Flexible, positive attitude
- Proficient with Microsoft Office Suite applications, including Word, Excel, and PowerPoint
AIPAC is an equal opportunity employer.
